As much as I love Rally for managing work, I think I may have found something better. Votebox is where Dropbox users can request features and vote for those they’d most like to see. What I like about it is how simple it is:


Here you see the three most popular feature requests on their site. Each feature request contains a title, a short description, a category (not shown) and some metadata (in red). Users may vote for and comment on feature requests (in blue). And, Dropbox can update the status of a specific request (in green).

This is the simplest, most elegant site I’ve ever seen for managing a backlog of work. It simultaneously a) houses the backlog, b) tracks feedback, c) gauges interest in competing priorities, d) communicates progress, and e) manages expectations. It’s like a suggestion box that worked out really hard, but never took any steroids. It has all the muscle it needs, without all the bulging veins and other side effects (er, features) of larger sites like Rally.

The only thing I’d be hesitant to do with a tool like this is turn over product decisions to the crowd. What makes Votebox work for Dropbox is that Dropbox has stayed true to their original product vision – a simple, 100% reliable way to backup files to the Internet and sync them across multiple computers. Feature requests outside that vision may be popular, but they would dilute the brand, causing more harm than good to the product.

Rather, I see Votebox as a tool to help talented Product Owners with strong visions for their products interact with their audiences.

An Agile Approach to Mission Control

NASA’s Cassini spacecraft has been studying Saturn, it’s rings and moons for nearly six years, despite the original mission being slated to expire after only four years. But, due to better than expected performance and lower than expected fuel consumption, NASA has extended the mission for an additional seven years, to 2017.

In order to negotiate the flight path for the next seven years, the engineers in charge of planning the orbital maneuvers consulted with the five science teams affiliated with the project. Each team is assigned to study different things: Saturn, Titan (Saturn’s largest moon), the rings, the icy satellites, and the magnetosphere. Each team presented their wish list for the places they’d like to see over the next seven years, and the engineers got busy running the numbers:

The first time [the engineers] met with the discipline teams, they offered three possible tours. The next time, they offered two, and, in January 2009, the scientists picked one of them. Last July, after six months of tweaking by [the engineers], the final “reference trajectory” was delivered. It now includes 56 passes over Titan, 155 orbits of Saturn in different inclinations, 12 flybys of Enceladus, 5 flybys of other large moons — and final destruction.*

In essence, this team of engineers had to balance the wishes of the five research teams with the remaining fuel and gravity boosts available. The approach they took was to present alternatives and iterate on them until they found the best solution, given the requirements and the constraints:

“It’s not like any problem set you get in college, because you have so many factors pulling in different directions,” Mr. Seal said. “The best way to measure it is to look at how much better the next iteration is than the previous one” until “you’re only making slight improvements.” Then you stop.*

I can’t think of a better way to describe the iterative development process espoused by most agile software development methodologies, including Scrum and XP. You know when to stop when the remaining improvements are no longer worth the investment.

I wonder how many of our customers would like to see three options, then two, then one…


Stand Up!

If you have experience with Scrum or other agile software development methodologies, you are likely familiar with the concept of “stand-up” meetings – the short, daily status meetings where each team member answers three questions:

  • What did I do yesterday?
  • What do I plan to do today?
  • What is the way?

To keep the meetings short, discussion is deferred until everyone has answered the three questions. To encourage short meetings, people often stand – thus, the name. The point of these meetings is to keep the team and any interested outsiders informed of what is happening on the project.

But, you may not be aware of some additional things that help teams keep their stand-up meetings effective and productive:

Only team members speak

To keep the meeting focused, only team members are allowed to speak. A team member is defined as someone who is pulling tasks from the current Sprint backlog. Interested parties, including the Scrum Master, Product Owner, executives and others, are encouraged to attend the meeting to receive status updates. But, they are discouraged from speaking until after the stand-up meeting ends.

Many teams host a short “collaboration” session immediately following the stand-up. This is the appropriate time for interested parties to make comments, ask questions, etc.

Speak to the backlog

When answering the three questions, team members should only refer to work that directly affects the Sprint backlog. Your teammates need to know where the project stands, not how many meetings you attended.

Here’s an example of how NOT to answer the three questions:

  • Yesterday, I went to some meetings and then had lunch with John. I wrote some code in the afternoon, but I had to leave early for a doctor appointment.
  • Today, I have some more meetings.
  • The only thing in my way is that I need to take Fluffy to the vet.

Here’s an example of the correct way to answer the three questions:

  • Yesterday, I worked on Story 412. I completed the database and web services tasks. And, I started on the UI task.
  • Today, I plan to finish the UI task then start working on tasks for the next available story. Right now, it looks like that might be Story 416.
  • There is nothing preventing me from finishing Story 412. But, I have some questions about how to implement Story 416. Can we talk about it after stand-up?

For more on the subject of running effective, productive stand-up meetings, take a look at It’s Not Just Standing Up: Patterns of Daily Stand-up Meetings from Martin Fowler. (For those who don’t know: Martin Fowler is the Chief Architect at ThoughtWorks and the author of several highly respected books, including UML Distilled, Refactoring, and Patterns of Enterprise Application Architecture.)